New Mexico Library Association

Library Associate Acquisitions

Overview

Salary Range $42,140.80 - $63,211.20 Salary

Position Type Full Time -Reg

Education Level Bachelor's Degree

Travel Percentage Up to 25%

Category Staff

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Description

JOB SUMMARY

The Library Associate acquires, receives, and process materials necessary to support the instruction, research and public services programs

outlined by the University and the Library. The Library Associate is responsible for copy cataloging various types of materials and

organizing/prioritizing work.

DESCRIPTION

Oversee the book budget by using automated library systems, ChromeRiver, Banner and other needed software;

Prepare check requests, purchase requisitions and purchase orders, and reconcile invoices;

Place orders with vendors using our library systems software;

Oversee work-study students for acquisitions and cataloging;

Order division supplies;

Correspond and communicate with vendors;

Perform searches in OCLC and LIBROS (Library OPAC);

Oversee the physical preparation of materials, book covers, security stripes, barcoding, stamping, placing appropriate labels;

Prepare monthly and as-needed financial reports;

Train and schedule technicians, clerical workers and student assistants;

Edit fund and acquisitions data in our online catalog;

Develop and maintain current acquisitions procedures;

On a rotational basis, provide assistance at the Reference Desk well as provide research assistance to patrons in-person and via phone,

mail, email, videoconference, and chat;

Facilitate access to the Library’s collection through the LIBROS consortium’s integrated library system (ILS), by providing descriptive

bibliographic records of the collection, primarily organized by subject classification;

Assist with adding, editing, replacing or deleting Integrated Library System (ILS) records and item records to make complete bibliographic

information available to library patrons;

Maintain and improve access to Library materials by updating and correcting bibliographic and item records;

Keep statistics on library tasks performed each month;

Assist librarians in maintaining a quality catalog;

Attend workshops, take online courses, and use available resources to develop job skills;

Maintain regular attendance;

Assist with archives projects under supervision of the Librarian – Head of Cataloging and Archives

Perform any other library related activity as instructed by the Collection and Instruction Librarian.

JOB SUMMARY

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The Library Associate acquires, receives, and process materials necessary to support the instruction, research and public services programs

outlined by the University and the Library. The Library Associate is responsible for copy cataloging various types of materials and

organizing/prioritizing work.

DESCRIPTION

Oversee the book budget by using automated library systems, ChromeRiver, Banner and other needed software;

Prepare check requests, purchase requisitions and purchase orders, and reconcile invoices;

Place orders with vendors using our library systems software;

Oversee work-study students for acquisitions and cataloging;

Order division supplies;

Correspond and communicate with vendors;

Perform searches in OCLC and LIBROS (Library OPAC);

Oversee the physical preparation of materials, book covers, security stripes, barcoding, stamping, placing appropriate labels;

Prepare monthly and as-needed financial reports;

Train and schedule technicians, clerical workers and student assistants;

Edit fund and acquisitions data in our online catalog;

Develop and maintain current acquisitions procedures;

On a rotational basis, provide assistance at the Reference Desk well as provide research assistance to patrons in-person and via phone,

mail, email, videoconference, and chat;

Facilitate access to the Library’s collection through the LIBROS consortium’s integrated library system (ILS), by providing descriptive

bibliographic records of the collection, primarily organized by subject classification;

Assist with adding, editing, replacing or deleting Integrated Library System (ILS) records and item records to make complete bibliographic

information available to library patrons;

Maintain and improve access to Library materials by updating and correcting bibliographic and item records;

Keep statistics on library tasks performed each month;

Assist librarians in maintaining a quality catalog;

Attend workshops, take online courses, and use available resources to develop job skills;

Maintain regular attendance;

Perform any other library related activity as instructed by the Collection and Instruction Librarian.

PHYSICAL DEMANDS

Sitting: Frequently

Standing: Occasionally

Walking: Occasionally

Bending: Occasionally

Squatting: Occasionally

Climbing: Occasionally

Kneeling: Occasionally

Lifting up to 40 pounds: Occasionally

Repetitive hand motions, prolonged use of computer: Frequently

WORKING ENVIRONMENT

Work is performed in a typical interior/office work environment.

Work with frequent interruptions.

Work in dirty/dusty conditions occasionally.

Occasionally work around fumes/odors.

Qualifications

Minimum Qualifications

EDUCATION: Bachelor’s Degree from an accredited university.

EXPERIENCE: Two (2) years of library, clerical, or customer service experience.

Preferred Qualifications

EXPERIENCE:

Library experience in Acquisitions

Experience or classes in original and/or copy cataloging

Preferred Skills

Use of bibliographic library systems;

Windows-based operating systems; Microsoft office products;

Ability to demonstrate excellent analytical, problem-solving and organizational skills;

Strong interpersonal and communication skills, both oral and written;

Supervisory experience;

Demonstrate a commitment to working in a team environment as well as commitment to diversity, continuous improvement and the university

philosophy;

University’s accounting procedures;

Library of Congress subject headings and classification schedules;

Standard library routines and procedures;

Ability to train technicians, clerical workers or student assistants;

Bibliographic utilities such as OCLC and library automation systems;

Detail-oriented with ability to work with accuracy and speed;

Ability to work independently and perform well with others.

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Librarian

Are you passionate about sharing history and culture? Do you want the opportunity to work with materials focused on the history of the Pueblo people? Then you want to join our team at the Indian Pueblo Cultural Center!

The IPCC's Library and Archives is the only special collections research library dedicated to preserving the history and culture of the Pueblo people. The library has a physical collection of books, photographs, and other audio/visual materials; as well as an online catalogue that provides greater accessibility to our materials.

What you will receive as part of our team:

You will join our knowledgeable and passionate team, work in a beautiful location where history is all around you, gain experience in the library sciences field, and be eligible for excellent benefits, including paid vacation and sick days, ongoing training, and development opportunities. You will also be part of an organization that values its employees and supports the 19 Pueblos of New Mexico through our programming and tax generation, which in turn goes back to Pueblo and local communities.

What is needed to be part of our team:

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the experience, education/certification, knowledge, skills and/or ability needed. Reasonable adjustments or substitutions may be made to assist with performing the essential functions. An equivalent combination of training, education and experience may be considered.

Bachelor's degree in Library and Information Science, or a related field or two (2) years of progressive experience in a tribal, academic, public, school library, or bookstore. Must have a strong understanding of and experience with library practices, policies, procedures, techniques and operational standards.

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DACC Director Library Services

Position Title: DACC Director Library Services

College/Division: DACC Dona Ana CC

Department: 940760-DACC LIBRARY

Location: Doña Ana Community College

Offsite Location (if applicable): East Mesa Campus

Target Hourly/Salary Rate: $77,235 - $ 100,406; Commensurate with Qualifications

Appointment Full-time Equivalency: 1.0

FLSA Status: Exempt

Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: 

 

Job Duties and Responsibilities: The Library Director plays a dynamic leadership role, guiding a team of library professionals with vision and purpose, serving the diverse students, faculty, and staff of Doña Ana Community College, part of the New Mexico State University System. This position oversees all aspects of the operations of 2 full-service library locations and 2 limited service locations, as well as staffing-from recruitment and onboarding to performance evaluation and professional growth-while fostering a collaborative work environment. As an advocate for the library's mission and services, the Director builds strong relationships with campus leadership and stakeholders, championing the library's essential role in academic success. By partnering with faculty, academic departments, and student support teams, they help elevate learning outcomes and ensure the library remains a vital, evolving hub of intellectual engagement. The Director coordinates and delivers robust reference services both in-person and online, supporting research and learning across disciplines. Through thoughtful planning and continuous assessment, the Director drives the development of innovative research support services and information resources.

Primary Job Duties and Responsibilities
• Supervise, direct, delegate and evaluate the work of library staff
• Oversee selection, acquisition, management, and function of print, media and electronic collections
• Provide direction for the Information Literacy Instruction program, while adhering to the ACRL Framework for Information Literacy. Ensure Information Literacy Instruction is available to students, faculty and staff in formats suitable to class, group, operational, or individual needs
• Management of integrated library systems; integrate technology into library operations and services. Basic understanding of remote access technologies and authentication processes
• Develop and strengthen interlibrary cooperation with other NMSU System libraries, other libraries in the county, and academic institutions across New Mexico.
• Ensures that reference services are available and circulation activities and other library functions are effectively performed during the hours of library operation
• Ensures appropriate preservation of essential data and records and completes annual surveys as required (ACRL).
• Conducts short- and long-term planning; problem analysis and resolution; report preparation and presentations; interpersonal and organizational communication, both oral and written.
• Supervises the timely and accurate processing, cataloguing and circulation of library resources
• Prepares and recommends budget based on current and future needs and the requirements of effective operation
• Works with library staff to develop library goals, objectives, and methods for achieving the mission of the library
• Responsible for ensuring adherence to applicable federal and state laws, and college requirements, policies and procedures within their area of authority
• Works with college staff to determine learning resource needs and collection development activities; participates or makes assignments to appropriate college committees
• Ensures that required reports for federal and state agencies and for internal needs are completed accurately and in a timely manner
• Maintains state-of-the-art knowledge in library science and operations; requests appropriate personal professional development
• Maintains communications and membership as appropriate with professional associations
• Performs other related duties as necessary or assigned

Required Knowledge or Skills:
• Expertise in library operations, reference services, and academic support programming.
• Excellent communication, interpersonal, and organizational skills.
• Ability to build collaborative relationships across campus departments.
• Proven leadership experience in academic libraries or related educational settings.
• Demonstrated ability to manage complex operations and lead teams.
• Dedication to student success.

Specialized Knowledge and Skills
• Comprehensive familiarity with the current trends in academic libraries, digital scholarship, and student learning support.
• Experience with strategic planning, assessment, and advocacy in higher education environments.

 

Qualifications

Required Education and Experience: 
Master’s Degree in Library Science + 5 years of relevant experience

Equivalent Qualifications: 

Preferred Qualifications: 
• Master’s degree in library science from an ALA certified program preferred
• Minimum of five years of progressively more responsible experience in an academic library,
• Experience with an automated library system
• Experience in Information Literacy Instruction
• Ability to effectively supervise and direct both skilled professionals and paraprofessional staff
• Ability to work cooperatively and collaboratively with college students, faculty, staff and administration
• Excellent communication and listening skills

Special Certification/Licensure: 

 

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.

Recruitment Summary

We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures. 

NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.

NMSU Global Campus
Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.

NMSU Main Campus
Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.

Doña Ana Community College
Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance. 

Alamogordo Campus
Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.

Grants Campus
NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.

Special Instructions to Applicants

The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

EEO Statement
New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.

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Technical Services Bureau Chief

Job title: Technical Services Bureau Chief

Job description and information:

Created in 1978 by the New Mexico Legislature, the Department of Cultural Affairs represents New Mexico's dedication to preserving and celebrating the cultural integrity and diversity of our state. The Department oversees a broad range of New Mexico's arts and cultural heritage agencies. These include 15 divisions representing a variety of programs and services. The New Mexico State Library, established in 1929 and located in Santa Fe, provides direct rural library services through books by mail and bookmobiles, supplemental funding to public libraries, a research library, and has a Library for the Blind and Print Disabled. The Library Development Bureau provides consultant and programming support to over 100 public and Tribal public libraries statewide.

This position manages a six person Technical Services Bureau with direct supervision of three positions. The Technical Services Bureau Chief ensures efficient and accurate processing of library materials for the State Library, and provides consultant support to other libraries statewide.  It oversees the management of a multi-library Library Information System for the SALSA Consortium. It provides leadership in cataloging, classification, and other library technical services aspects, representing the State Library in New Mexico and nationally.

The Technical Services Bureau Chief manages the Technical Services Bureau's day-to-day operations to ensure that the resources of the State Library and SALSA member libraries are organized and accessible by the Public Services Bureau, and other users of the Integrated Library System. These operations include cataloging, serials processing and database management. The Bureau Chief coordinates with the Public Services Bureau the technical services processing of state documents to ensure that government documents are acquired, cataloged, processed and distributed as required by statute. The position also manages vendor contracts to ensure they are processed in a timely manner; oversees distribution of State Documents to NM libraries; and leads the SALSA Consortium on all issues of planning and development. This position directly supervises 3 FTE professional and paraprofessional staff, including recruitment and hiring, evaluation, and professional development; ensures staff Continuing Education; and oversees the State Library's involvement in all Program for Cooperative Cataloguing (PCC) programs.

The Technical Services Bureau Chief primarily serves the other departments of the State Library, with emphasis on the Public Services Bureau. The position also plays a statewide leadership role for libraries of all types, providing guidance and assistance on library technical services needs, as well as making presentations and providing workshops to New Mexico library staff.

The ideal candidate has excellent written and verbal communication skills and a Master's Degree in Library Science or Information Science, six (6) years of library experience, including cataloging and processing of library materials, demonstrating progressive professional development as well as responsibilities. The ideal candidate has three (3) years of supervisory responsibility; demonstrated leadership skills and excellent interpersonal skills to work with a diverse workforce; experience with NACO, BIBCO, CONSER, SACO, and CIP programs, Symphony ILS, and OCLC.

Minimum Qualification:

Bachelor's Degree in a relevant field of study from an accredited college or university and nine (9) years of professional level experience operating within parameters and guidelines directly related to the purpose of the position defined by the agency at the time of recruitment.  Any combination of education from an accredited college or university and/or direct experience in this occupation totaling thirteen (13) years may substitute for the required education and experience.  A hiring agency will designate a portion of the required experience to include supervisory and/or specialized experience.  Any required licensure, certification or registration shall be defined at the time of recruitment and will be in addition to the above requirements.

Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment. Must possess and maintain a valid New Mexico Driver's License.

Work is performed in an office setting with extensive personal computer use. Occasional travel is required.

Hiring manager contact Information: Joseph Angelo at (505) 476-9706 or joseph.angelo@dca.nm.gov

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