Library Associate (Acquisitions)
Position
Library Associate – Acquisitions Section
Full Time/Part Time
Full Time
Job Type
Regular
Position Summary
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The Library Associate acquires, receives, and process materials necessary to support the instruction, research and public services programs outlined by the University and the Library. The Library Associate is responsible for copy cataloging various types of materials and organizing/prioritizing work.
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Duties and Responsibilities
Oversee the book budget by using automated library systems, ChromeRiver, Banner and other needed software
Prepare check requests, purchase requisitions and purchase orders, and reconcile invoices
Place orders with vendors using our library systems software
Oversee work-study students for acquisitions and cataloging
Order division supplies
Correspond and communicate with vendors
Perform searches in OCLC and LIBROS (Library OPAC)
Oversee the physical preparation of materials, book covers, security stripes, bar-coding, stamping, placing appropriate labels
Prepare monthly and as-needed financial reports
Train and schedule technicians, clerical workers and student assistants
Edit fund and acquisitions data in our online catalog
Develop and maintain current acquisitions procedures
On a rotational basis, provide assistance at the Reference Desk well as provide research assistance to patrons in-person and via phone, mail, email, videoconference, and chat
Facilitate access to the Library’s collection through the LIBROS consortium’s integrated library system (ILS), by providing descriptive bibliographic records of the collection, primarily organized by subject classification
Assist with adding, editing, replacing or deleting Integrated Library System (ILS) records and item records to make complete bibliographic information available to library patrons
Maintain and improve access to Library materials by updating and correcting bibliographic and item records
Keep statistics on library tasks performed each month
Assist librarians in maintaining a quality catalog
Assist with archives projects under supervision of the Librarian – Head of Cataloging and Archives
Provide basic book mending and repair
Attend workshops, take online courses, and use available resources to develop job skills
Maintain regular attendance
Perform any other library related activity as instructed by the Collection and Instruction Librarian
Minimum Job Requirements
EDUCATION: Bachelor’s Degree from accredited university.
EXPERIENCE: Two (2) years of library, clerical, or customer service experience.
Preferred Qualifications
Library experience in Acquisitions
Experience or classes in original and/or copy cataloging
Special Conditions for Eligibility
Willing to work evenings, weekends, odd hours, and holidays as required;
Occasional travel is required.
Knowledge, Skills, and Abilities
Use of bibliographic library systems
Windows-based operating systems; Microsoft office products
Ability to demonstrate excellent analytical, problem-solving and organizational skills
Strong interpersonal and communication skills, both oral and written;
Supervisory experience
Demonstrate a commitment to working in a team environment as well as commitment to diversity, continuous improvement and the university philosophy
University’s accounting procedures
Library of Congress subject headings and classification schedules
Standard library routines and procedures
Ability to train technicians, clerical workers or student assistants
Bibliographic utilities such as OCLC and library automation systems
Detail-oriented with ability to work with accuracy and speed
Ability to work independently and perform well with others
Physical Demands
Sitting.....Frequently
Standing.....Occasionally
Walking.....Occasionally
Bending.....Occasionally
Squatting.....Occasionally
Climbing .....Occasionally
Kneeling.....Occasionally
Lifting up to 40 pounds.....Occasionally
Repetitive hand motions, prolonged use of computer.....Frequently
Working Environment
Work is performed in a typical interior/office work environment.
Work with frequent interruptions.
Work in dirty/dusty conditions occasionally
Occasionally work around fumes/odors
Pay Rate
Work Location/Campus Center
Las Vegas, NM Campus
EEO Statement
For disabled access or services call 505-454-3242 or email hr@nmhu.edu
Visit the link below for more information regarding affirmative action and equal opportunity:
Equal Employment Opportunity is THE LAW
Posting Number
Open Date
10/20/2023
Close Date
NA
Open Until Filled
NA
Special Instructions to Applicant
NA
Quick Link
https://nmhu.peopleadmin.com/postings/9346
