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Administrative Specialist: New Mexico State Library - Santa Fe, NM

Monday, March 11, 2024 11:51 AM | Anonymous member (Administrator)

Position: Administrative Specialist

Agency: Department of Cultural Affairs

Posting End Date: 04/10/2024

Job Posting Type: Continuous Job Opening

Job ID: 142095

Location: Santa Fe

Full/Part Time: Full-Time

Regular/Temporary: Regular - PERM for State

Salary: $19.24 - $30.78 Hourly | $40,018 - $64,029 Annually. This position is a Pay Band 60



Created in 1978 by the New Mexico Legislature, the Department of Cultural Affairs represents New Mexico's dedication to preserving and celebrating the cultural integrity and diversity of our state. The Department oversees a broad range of New Mexico's arts and cultural heritage agencies. These include 15 divisions representing a variety of programs and services.

Why does the job exist?

This position provides high level administrative and communication support to the Fiscal Office of the State Librarian.

How does it get done?

This position provides clerical and office management support for the State Library's Fiscal Office and the Office of the State Librarian; provides support for financial processes, including procurement and budget tracking, as a member of the Fiscal Office team; assists with HR and building/property tracking, filing, and communication; and supports the State Library communications, marketing, and public awareness program.

Who are the customers?

This position serves State Library staff, library patrons, public and tribal libraries, and the general public.

Ideal Candidate

The ideal candidate has strong written and verbal communication skills; the ability to prioritize tasks and manage hard deadlines; experience with Office 365, Outlook, SHARE Financial, and Price Agreements; strong problem-solving skills; the ability to work alone or as part of a team; and is detail oriented and organized.

Minimum Qualification

Associates Degree in Business Administration, Public Administration or Accounting and two (2) years of directly related job experience in the areas of office administration, budgeting, purchasing, finance, accounting, auditing, cash management and/or contract management. Substitutions Apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:

  Education   Experience Education   Experience
1 High School Diploma or Equivalent AND 4 years of experience OR High School Diploma or Equivalent AND 4 years of experience
2 Associate's degree in the field(s) specified in the minimum qualification AND 2 years of experience Associate's degree or higher in any field AND 4 years of experience
3 Bachelor's degree or higher in the field(s) specified in the minimum qualification AND 0 years of experience  
  • Education and years of experience must be related to the purpose of the position.
  • If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.
Employment Requirements

Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.  Must possess and maintain a valid New Mexico Driver's License.

Working Conditions

Work is performed in an office environment with heavy computer use and frequent use of video meetings and telephone use.

Supplemental Information


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Agency Contact Information: Eli Guinnee (505) 476-9721 or Email:

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.

"New Mexico Library  Association" is a 501(c)3 non-profit organization. P.O. Box 26074, Albuquerque, NM 87125

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