Category: Jobs

Administrative Assistant for New Mexico Library Association

| January 12, 2018 | 0 Comments

The New Mexico Library Association Board is seeking an Administrative Assistant to manage the administrative affairs of the Association.  Please send a one page cover letter of interest, resume and references by email to:

Marian Royal
President
New Mexico Library Association
president@nmla.org

Qualifications:

  • Familiarity with general office practices and procedures, either through formal training or equivalent experience.
  • Familiarity with QuickBooks and/or other financial/bookkeeping software preferred.
  • Computer literate, with demonstrated proficiency with word processing and spreadsheet programs.
  • Strong customer service skills required.
  • Must possess good organizational skills, good interpersonal skills and maintain a high degree of confidentiality.
  • Previous work experience in a library preferred but not required.
  • Applicant must be bondable.
  • This position is for an independent contractor who must use their own equipment and supplies to carry out the duties of the position.

Reports to: NMLA executive Board
Hours: 10 hours per week, up to 20 hours during annual conference
Salary: $5000 annually

Responsibilities:

  1. Maintain communication between those within NMLA as well as between NMLA and others through the creation and management of telecommunication services (including FAX) and listings in the White and Yellow pages, other appropriate directories and appropriate social media outlets and maintaining an e-mail address through an on-line account.
  2. Employ voice messaging and paging to approximate real time response during business hours. A separate phone line will be answered “New Mexico Library Association”.
  3. Route communication promptly to appropriate persons within NMLA.
  4. Assist treasurer and committee chairs with board approved tasks.
  5. Attend Executive Board meetings to be knowledgeable about NMLA business.
  6. Perform registration for mini-conference, workshops and other events.
  7. Maintain a current list of active and potential library-related vendors and their contact information. Communicate with vendors and solicit vendor registrations and support prior to conferences.
  8. Assist conference chairs with duties and tasks associated with the conferences; e.g., pre-conference registration, exhibitor relations, collection and deposit of booth fees into NMLA accounts, forwarding paperwork to proper individuals, ensuring exhibitor’s legal requirements and logistical needs are met.
  9. Conference on-site management services include liaison with venue operator, exhibitors, and the NMLA officers, members, and attendees.
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