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Administrative Specialist: New Mexico State Library - Santa Fe, NM

Thursday, June 01, 2023 9:26 AM | Anonymous member (Administrator)

New Mexico State Library

Position: Administrative Specialist

Department: Department of Cultural Affairs

Best Consideration Date: June 14, 2023

Full/Part Time: Full-Time

Regular/Temporary: Regular - PERM for State

Salary: $18.15 - $29.04 Hourly | $37,752 - $60,403 Annually


Why does the job exist?

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Created in 1978 by the New Mexico Legislature, the Department of Cultural Affairs represents New Mexico's dedication to preserving and celebrating the cultural integrity and diversity of our state. The Department oversees a broad range of New Mexico's arts and cultural heritage agencies. These include 15 divisions representing a variety of programs and services.

This position provides high level administrative and communication support to the Fiscal Office in the Office of the State Librarian.

How does it get done?

This position provides clerical and office management support for the State Library's Fiscal Office and the Office of the State Librarian; provides support for financial processes, including procurement and budget tracking, as a member of the Fiscal Office team; assists with HR and building/property tracking, filing, and communication; and supports the State Library communications, marketing, and public awareness program.

Who are the customers?

This position serves State Library staff, library patrons, public and tribal libraries, and the general public.

Ideal Candidate

The ideal candidate has strong written and verbal communication skills; the ability to prioritize tasks and manage hard deadlines; experience with Office 365, Outlook, SHARE Financial, and Price Agreements; strong problem-solving skills; the ability to work alone or as part of team; and is detail oriented and organized.

Minimum Qualification

Associates Degree in Business Administration, Public Administration or Accounting and two (2) years of directly related job experience in the areas of office administration, budgeting, purchasing, finance, accounting, auditing, cash management and/or contract management. Substitutions Apply. See Substitution Table in job posting.

Employment Requirements

Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.  Must possess and maintain a valid New Mexico Driver's License.

Working Conditions

State of New Mexico employees may be impacted by the Public Health Order dated December 19, 2022, which requires facilities licensed or certified by the Centers for Medicare and Medicaid Services ("CMS"), including all hospital types, long-term care facilities, nursing homes, hospice facilities and rehabilitation facilities, as well as assisted living facilities and adult day care settings, to adhere to all COVID-related requirements prescribed by CMS, including, but not limited to masking and staff vaccination.

Work is performed in an office environment with heavy computer use and frequent use of video meetings and telephone use.


All applications must be submitted through the State of New Mexico Careers Website.

"New Mexico Library  Association" is a 501(c)3 non-profit organization. P.O. Box 26074, Albuquerque, NM 87125

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