New Mexico Library Association

Supporting and promoting New Mexico libraries and librarians

  • Home
  • Jobs
  • Administrative Assistant 2: New Mexico Supreme Court Law Library - Santa Fe, NM

Administrative Assistant 2: New Mexico Supreme Court Law Library - Santa Fe, NM

Wednesday, July 27, 2022 8:27 AM | Anonymous member (Administrator)

Position Title: Administrative Assistant 2

Department: NM Supreme Court Law Library

Job ID: #10101138-21600

Employment Type: Full-Time, At-Will,

Salary: Job Pay Range: HH: $18.974 - $37.947 per hour | Target Pay Range/Rate: $18.974 - $26.45 per hour

Best Consideration Date: Until Filled

- Click Here For More Information -

POSITION SUMMARY

Prospectively, the New Mexico Judicial Branch is requiring full vaccination status as a condition of employment to being hired into the judiciary. Fully vaccinated means two weeks beyond the second Moderna or Pfizer vaccination or single dose of the Johnson and Johnson vaccination, and if eligible, must have received the COVID-19 Booster.

The New Mexico Supreme Court has an opening for one, Full-Time, At-Will, Administrative Assistant position, #10101138-21600, in Santa Fe, NM. GENERAL STATEMENT OF DUTIES: Acting under general direction organize the administrative activities of an office or special program, provide customer service, coordinate projects and perform clerical or administrative duties. Finalist(s) may be subject to criminal background checks.

RESPONSIBILITIES

  • The Administrative Assistant 2 is responsible for planning, organizing, and coordinating day-to-day project activities.
  • Prepares and distributes materials, documents, copies, agendas and minutes.
  • Drafts, proofreads, edits, disseminates and manages the timely processing of documents, correspondence, and records.
  • Maintains rosters for committees or groups.
  • Dockets or calendars deadlines and appointments.
  • Coordinates and schedules meetings, facilities, training, testing, vehicles, travel, staff, video conferencing and teleconferences.
  • Answers telephones, provides customer service and greets visitors.
  • Manages and tracks information and data using electronic databases.
  • Compiles and prepares statistical reports, certificates, fliers, brochures, and business cards.
  • Manages and route files, information, mail, and records to appropriate destination.
  • Monitors, tracks, refers and orients program participants.
  • May maintain web site(s) or act as Information Technology site coordinator to provide technical assistance.
  • Coordinates employee identification, security access, and validates parking.
  • Serves as a liaison between committees, the public or other judicial entities.
  • May provide notarization services.
  • Provides assistance with budget or legislative projects.
  • Tracks and prepares travel or other reimbursement requests.
  • Coordinates services with outside agencies.
  • Receipts, balances, reconciles and distributes all incoming monies.
  • Trains employees in day-to-day procedures and office functions.
  • Develops or analyzes procedures as needed.
  • May be assigned supervisory duties under the mentorship of a supervisor or manager.

KNOWLEDGE, SKILLS AND ABILITIES

  • The successful applicant should demonstrate advanced knowledge of customer service and office management practices. 
  • Project management techniques, data collection methods, general office practices, basic legal terminology; supervisory techniques, coaching and performance evaluations; mediation and managing conflict.

MINIMUM EDUCATION REQUIREMENTS

  • Education: A high school diploma or GED.
  • Education Substitution: None.
  • Experience: Four (4) years’ of experience in a secretarial, clerical, or related field.
  • Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.

WORKING CONDITIONS AND PHYSICAL EFFORT

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. 

  • Work is performed in an office or court setting. 
  • A valid driver's license and travel may be required. 
  • The assigned work schedule may include nights, weekends, holidays and overtime. 
  • The employee must regularly interact positively with co-workers, clients, the public, and judges and justices.

* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

APPLICATION INSTRUCTIONS

TO APPLY: Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume

Supplemental form, and proof of education to:

Application forms:

Adobe PDF Format

Resume Supplemental Forms:

Adobe PDF Format


"New Mexico Library  Association" is a 501(c)3 non-profit organization. P.O. Box 26074, Albuquerque, NM 87125

Powered by Wild Apricot Membership Software