1. The President shall serve for one year. (Bylaws, Article V, Section 1)
2. The President shall preside at all meetings of the Association and the Executive Board. (Article V, Section 1)
3. The President shall sign all contracts ordered by the Board (Article V, Section 1), including contracts for future conference facilities approved by the Board. (Bd. Mtg., 2-11-78)
4. The President may sign orders drawn on the treasury.
5. The President shall file appropriate documentation and/or form with the New Mexico State Corporation Commission to maintain the Association’s non-profit corporation status. The NMLA Archivist will be listed as the Association’s registered agent.
6. The President shall appoint such committee members as shall be necessary and shall serve as
an ex-officio member of all committees except the Nominations and Elections Committee. (Article V, Section 1)
7. The President should become familiar with the Bylaws, especially with those sections dealing with the Executive Board and with committees. The President must consider the duties and composition of the committees, as specified in the Bylaws, as well as expiration dates of members terms, when filling vacancies. It may be desirable to appoint co-chairs for committees whose duties encompass more than a single working area.
8. When special committees are appointed, a written copy of the charge to the committee and the members thereof must be submitted to the Secretary for inclusion in the minutes of the Executive Board meeting.
9. Before each annual business meeting, the President shall appoint as parliamentarian the chair of the Bylaws & Procedures Committee or a designated alternate.
10. The President shall maintain the assigned copy of the Procedural Handbook in good order, consulting the chair of the Bylaws & Procedures Committee about anything in it that may seem to be insufficient, inconsistent or incorrect. The handbook should be correct and up-to-date when passed on to the succeeding President.
11. Space is provided in each issue of the N.M.L.A. Newsletter for the President to write a column,
to inform members of Association activities.
Responsibilities in the State
1. The President should maintain close contact with the State Librarian so that the Association may
work closely with the State Library in advancing library service in New Mexico.
2. The President should invite the State Librarian to attend meetings of the Executive Board, and should send the agenda for each meeting to confirm the invitation.
3. The President may invite the presidents of regional library associations in and including areas in
New Mexico to attend Executive Board meetings.
Responsibilities to the American Library Association
1. The Association shall maintain chapter membership in the American Library Association. (Article IX, Section 1) This makes the N.M.L.A. President an A.L.A. Chapter President. Such duties as fall to A.L.A. Chapter Presidents are therefore the duties of the N.M.L.A. President. This activity is simplified if the President is a member of A.L.A.
2. The President shall appoint, at the request of the A.L.A., a Federal Relations Coordinator, who shall be an ex-officio member of the N.M.L.A. Legislation and Intellectual Freedom Committee.
3. The President shall appoint such other representatives to A.L.A. or its subdivisions as may be suitable.
4. All appointments shall be reported at the following Board meeting, and be recorded in the minutes.
Calendar of Specific Duties
Assumes office at the end of the business meeting of the annual conference. Announces committee chair appointments, and closes business meeting. Presides at first (post-conference) meeting of the Executive Board. Immediately following the annual conference, completes appointments to all committees, and arranges for the Executive Board directory to be updated. Sees that A.L.A. gets a copy of the directory.
If place and date for the first meeting of the Executive Board have not been determined at the first Board meeting, the President does this, calls the meeting, and prepares and mails the agenda. An early summer date is recommended. The President assists the Treasurer in assembling a budget proposal to submit to the Board for the upcoming fiscal year. Attends the annual conference of the American Library Association and represents N.M.L.A. at various A.L.A.Chapter-related functions.
Maintains contact with Board members as officers, members-at-large and committees begin
Prepares agenda and calls the second meeting of the Executive Board, usually in late September/early October and sometimes in the host city for the next conference.
Keeps in touch with Board members, especially with the Vice-President and the Local Arrangements Chair. Work with the Legislation and Intellectual Freedom Committee, the State Librarian and the N.M.L.A. Legislative Advocate to prepare for possible library issues in the upcoming legislative session.
Prepares agenda and calls the third meeting of the Executive Board, usually in January and often in the host city for the annual conference. Attends the Midwinter meeting of the American Library Association to represent N.M.L.A. at various A.L.A. Chapter-related functions. Monitors legislative activities. Files non-profit corporation form to the State Corporation Commission.
Prepares agendas for annual conference business meeting(s) and the fourth (pre-conference) Executive Board Meeting. Appoints a parliamentarian (usually the Chair of the Bylaws & Procedures Committee) for the conference. Asks the Vice-President to preside at the second general session of the conference. Sees that the proper courtesies are extended in the name of the Association. Presides at meetings during the annual conference. Passes the gavel to the incoming President. Relaxes and enjoys the summer!