730: Mountain Plains Library Association (MPLA) Representative

General Duties

1. The MPLA Representative shall serve a term of three years or until a successor is appointed and qualified. The Representative must be a member of the New Mexico Library Association and the MPLA. The delegate represents the Association and shall be certified and have powers and duties as prescribed by the Bylaws of the MPLA. The Representative shall take office and attend the MPLA meetings following his/her appointment.

2. The MPLA Representative attends MPLA Executive Board meetings and reports on activities at the Executive Board meetings and the annual business meeting of NMLA. The Representative is not instructed on how to vote at the MPLA meetings, as it is difficult to know in advance what will come before a meeting. The Representative should consider questions which come before the MPLA in light of the best interests of our state as a whole; and should report controversial matters to the Executive Board as soon as possible.

3. Act as a liaison between NMLA and the MPLA. Hold necessary meetings to acquaint NMLA members with MPLA activities and to hear views. Advise and coordinate mutual activities of NMLA and MPLA.

4. The MPLA Representative should prepare news items or articles on MPLA activities of special interest to NMLA members for the Newsletter and stage an annual national and state issues forum or program at the NMLA conference.

5. The MPLA Representative may request funds to attend the meetings if the library in which the representative is employed cannot or does not pay expenses at these meetings.

6. The MPLA Representative should maintain a file of MPLA materials (MPLA and Executive Board minutes, controversial reports, and pertinent committee files) from which items of special interest may be requested by interested NMLA members.

7. The MPLA Representative shall maintain the assigned copy of the Procedural Handbook in good order, consulting the chair the of Bylaws & Procedures Committee about anything in it that may seem to be insufficient, inconsistent or incorrect. The Handbook should be correct and up-to-date when passed on the succeeding MPLA Delegate.